One of our clients in the printing and consulting industry is looking for Records Associate (Advanced Excel Exp.)
Length: Length: 12-month contract with the potential for extension and permanent placement dependent on performance.
Location: Toronto, ON
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to padhikari@teamrecruiter.com
Please mention the job title above in the subject line
The recruiter in charge of this role is Prakash
After you have submitted your resume via e-mail please complete the application for this specific job by clicking 'Submit Your Resume for this Job' at the bottom of this page to match your resume to the job.
If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on 'Database Registration'
If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.
Requirements:
PROFILE:
The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to paper files. This task requires the ability to utilize file tracking software to search for and locate records, extract data into Excel format, and perform detailed electronic analysis on the data using complex Excel formulas. Candidates must have the ability to understand detailed retention schedules and how to apply them to client records. Additional responsibilities include, navigating complex excel spreadsheets, and filtering key data for utilization in various records projects. Excellent verbal and written communication skills are critical to being successful in this role as frequent interaction with internal and external stakeholders will be required.
DAILY TASKS:
Utilize file tracking software to initiate search, locate and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.
Produce Management reports upon request utilizing search criteria provided by the requestor.
Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.
Review disposal reports against retention schedules and produce reports for Management review and approval.
Compare disposal reports against legal hold reports and retain records as necessary.
Create, organize, and navigate excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.
Prepare physical files for storage following Client's procedures. Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.
Utilize storage vendor's software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.
Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor. Maintain a soft copy on designated drive.
Periodically audit, edit and update records as necessary in file tracking software.
Perform all tasks in a timely manner, while adhering to client policies related to sensitive and / or confidential documents and information.
All duties as assigned.
Must assist in providing services in all service lines in addition to primary role
Qualifications:
SKILLS:
High school diploma or equivalent (GED) required
Minimum of two years records management experience with extensive experience working with a records management software required.
Strong Computer Skills required, specifically advanced Excel skills.
Attention to detail with emphasis on accuracy and quality of work product.
Ability to prioritize work to balance multiple projects and deadlines.
Ability to multi-task and work in a fast-paced team environment
Excellent verbal and written communication skills
Exceptional customer service skills
Must be able to lift up to 50 lbs. on a regular basis.
Must be able to work standing up for long periods of time when required.
Knowledge and basic experience operating reproduction equipment, to scan files to electronic format.
Experience solving basic technical problems.
QUALIFICATIONS:
Minimum: High School Education
Minimum: 1-2 years of mailroom and automated equipment experience.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/, or on Twitter at https://twitter.com/TeamRecruiter.
We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
......At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.
CAMSC and ACSESS certified
'...All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing'
'Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication.'
THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.
Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.