One of government our clients is looking for Administrative Assistant with Contract & Health Care exp. ($19.64/hr)
Length: 5 months contract with a possibility of extension
Location: Edmonton, Alberta - Canada
Working Hours: 08:15 - 16:30 Alberta time (with 1 hr lunch break- Monday through Friday, excluding holidays observed by the province)
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to yangzom@teamrecruiter.com
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The recruiter in charge of this role is Yangzom
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Requirements:
JOB OVERVIEW
Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders.
This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.
DUTIES AND RESPONSIBILITIES:
Key duties will include the following but are not limited to:
- Duties involve the methodical maintenance of contracts within the contract record management system - Contract Lifecycle Management (CLM), ensuring the accuracy of stored data.
- Additionally, the position is tasked with ensuring compliance to the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests.
- The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management.
- The position will also facilitate access and administrative support for financial supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.
- Proofing and formatting system access documents.
- Record tracking in Excel.
- Answer phone calls and emails.
- Create documents as required.
- Act as point of contact for stakeholders.
- Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance and monitoring.
- Reviews requests from AHS Contracting department.
- Process and triage all submitted requests.
- Support the provision of access to various online platforms.
Qualifications:
MUST HAVE:
Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)
Experience using Microsoft Office Suite tools.
NICE TO HAVE:
Relevant post-secondary education in areas of supply chain, procurement, business or a related field. Acceptable education includes degrees, diplomas and certificates (minimum 2 year diploma)
Experience with coordinating contract documents.
Working experience with navigating and updating Oracle 12.1.2
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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