Our Banking client is looking for a Senior Administrative Assistant (Bank)
Length: 8 months contract with the possibility of extension
Location: Toronto, ON (Onsite)
Hours of Work: 8:30 am to 5:00 pm
Line of Business: Corporate Banking
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to talent@teamrecruiter.com
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The recruiter in charge of this role is San
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Requirements:
ROLE MANDATE:
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Leads the planning, coordinating, and implementing department events
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting
Provides input into the planning and implementation of administrative programs
Builds effective relationships with internal/external stakeholders
Gathers and formats data into regular and ad-hoc reports, and dashboards
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
Manages and monitors calendars and upcoming events
Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation
Supports the coordination and implementation of department events
Develops and maintains a filing system
Ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.g., correspondence, presentations, policies and procedures)
Dispatches outgoing communications
Answers central phone line, responding to and resolving/escalating inquiries
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports
Tracks expenses to ensure they stay within budget
Makes travel arrangements, booking flight/hotel reservations as needed
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)
Thinks creatively and proposes new solutions
Exercises judgment to identify, diagnose, and solve problems within given rules
Broader work or accountabilities may be assigned as needed
Qualifications:
MUST HAVE SKILLS:
1 to 3 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study
Specialized knowledge from education and/or business experience
Verbal and written communication skills - In-depth
Collaboration and team skills - In-depth
Analytical and problem-solving skills - In-depth
Attention to detail and organizational skills - In-depth
INTERVIEW PROCESS:
1st round with hiring manager
Potential 2nd round
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
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THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.
Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.