One of our government clients is looking for a Records Management Clerk (SharePoint, Power BI Reporting, SQL)
Length: 8 Months contract with a possibility of an extension.
Location: Edmonton, AB - Onsite Downtown
Working Hours: Standard Hours of work are 08:15-16:30 Alberta time, Monday through Friday except for provincial holiday
Business Unit: Service Alberta and Red Tape Reduction
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to ssingh@teamrecruiter.com
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The recruiter in charge of this role is Sunita
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Requirements:
Role:
Corporate Purchasing is seeking a highly motivated and skilled records management clerk to join the Procurement Services Branch. The records management clerk will be responsible for organizing, maintaining, and overseeing the migration of official records within the Corporate Purchasing SharePoint repository. This role ensures that all records are properly named, categorized, assigned relevant metadata, and readily accessible according to established Branch records management guidelines. The records management clerk will also be responsible for developing and implementing clear, comprehensive process documentation to facilitate easy access to department records, ensuring compliance and consistency with Branch goals and organizational policies.
Responsibilities:
1. Records Organization and Classification:
o Organize and categorize official records within the department by renaming documents
according to established nomenclature requirements.
o Maintain accurate and up-to-date records inventories and ensure they are classified correctly for easy retrieval.
2. Metadata Assignment:
o Assign appropriate metadata to all records for tracking, retrieval, and archiving purposes.
o Ensure records are tagged with sufficient descriptive, administrative, and structural metadata in accordance with the Procurement Services Branch standards.
3. Process Documentation:
o Create and maintain comprehensive documentation outlining the processes for accessing, updating, storing, and disposing of records.
o Collaborate with departments to ensure process documents are clear, easily understandable, and align with legal, compliance, and operational requirements.
4. Records Access and Retrieval:
o Implement systems to facilitate the efficient retrieval of records.
o Train staff on the procedures for accessing and handling records in compliance with privacy, confidentiality, and organizational policies.
5. Compliance and Security:
o Ensure all records management practices comply with Procurement Services Branch records management requirements.
o Maintain a high level of confidentiality and security with respect to sensitive records and data.
Qualifications:
Must Haves:
High School Diploma/GED
Records and archive management education.
4 years of experience in Information Management environment working with records/documents
Records and archive management education
Experience with records management.
4 years of Experience using Microsoft SharePoint.
4 years of Experience with the use of Central Administration on a SharePoint environment
2 years of Experience with Power BI reporting and SQL Server Analysis Services/Integration Services/Reporting Services
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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