Our Government client is looking for an Administrative Assistant (Event Management, Education, Government)
Length: 11.5 months contract with the possibility of extension
Location: Edmonton, Alberta (Onsite)
Working Hours: 8:15 am to 4:30 pm with a 1 hour lunch break, Monday through Friday
Business Unit: Advanced Education
"The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !"
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to talent@teamrecruiter.com
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The recruiter in charge of this role is San
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Requirements:
ROLE MANDATE:
The Apprenticeship Delivery and Industry Support Services (ADISS) unit works with apprenticeship and industry training committees, stakeholders, and partners, to develop, implement, and maintain training and certification standards for all of Alberta's designated apprenticeship programs.
Under the supervision of the Business Operations Team Lead, the Administrator contributes directly to the effective operation of the apprenticeship and industry training system in Alberta by providing administrative support for the production and distribution of examinations and associated materials used in the delivery of the apprenticeship program in Alberta and other jurisdictions in Canada.
This position's main goal is to support and contribute to the decision of the Unit, Branch, Division, Ministry, and Government at large and help achieve these mandates/goals.
Consults with the Team Lead on the day-to-day issues/inquiries related to Examination production
Communicates with administrative support staff within the team and client service offices to provide direction and assistance with examinations
ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Proofing and formatting word documents
Record tracking in Excel
Order supplies
Answer phone calls and emails
Create documents and memos as required
Organize events, coordinate Lync meetings and book rooms as required
Assists the production and release of branch documents
Copy, scan, fax, file and perform records management of physical and digital documents
Process and review expenses
Take meeting minutes
Qualifications:
MUST HAVE SKILLS:
High School Diploma/GED
3 years of experience with organizing business events, coordinating meetings and book rooms as required
3 years of experience using basic Excel skills in a work setting
NICE TO HAVE SKILLS:
Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates
2 years of experience editing documents in Adobe Acrobat Pro, or similar PDF editing software
2 years of experience proofing and formatting word documents in a work setting
2 years of experience with records management
BACKGROUND CHECK:
Prior to commencement of the Services, you will have to undergo criminal record checks
MANDATORY TRAINING COURSES:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training
EQUIPMENT REQUIREMENTS:
The Province shall provide the requisite office space, computer, furniture and office supplies. The Province shall continue to ensure that the you have the necessary access and credentials to the Government's system
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.
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