One of our clients is looking for an Accounts Payable Specialist
Length: 12 months contract with possibility of extension
Location: Remote - Ottawa, ON
"The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !"
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The recruiter in charge of this role is Fathiya
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Requirements:
Role Mandate:
Our client requires the support of a temporary The Accounts Payable Specialist (AP Specialist) to assist with accounts payable function for the Corporation.
Reporting to the Manager, Accounting, the duties include dispatching payments accurately, and in a timely manner, a strong customer focus and attention to detail. Client requires an AP Specialist to process employee expense claims, ensure proper coding of expenses, reconcile various statements, including supplier statements, management of Great Plains, respond to ad hoc requests and other support to the Finance group as needed.
Description of Duties and Responsibilities:
The key duties and responsibilities include, but are not limited to, the following:
a. Provide quality control and verify all invoices to ensure that the proper authorization and documentation is provided to support the request as well as validating the PO has enough funding to process the invoice.
b. Verify all employee expense claims for completeness, accuracy and compliance with internal policies governing employee expenses and allowances as well as authorizations.
c. Notify employees when expense claims are outside policy or inaccurate to correct or obtain additional approvals as required.
d. Verify the GL coding of invoices and travel expense claims are in compliance with the Department's accounting and budget structure.
e. Enter and post all documents to the accounts payable sub-ledger and maintain the supplier database in Great Plains which includes working with Procurement team to gather required information to create/update supplier profile in timely and accurate manner.
f. Prepare payments (cheques, EFTs, wires) for all accounts payable and ensure that the payments are approved by authorized staff and dispatches the payment to the payee.
g. Prepare payment remittances outlining details of invoices included in the payment and send via email to suppliers.
h. Prepare annual/quarterly accounts payable accruals and other information as required for year end and quarterly financial statement preparation.
i. Send out monthly corporate visa statements to the cardholder/administrative assistants to gather the supporting documents and coding information. Ensure all transactions have proper support and appropriate approval obtained prior to visa statements being paid out.
j. Ensure that regular monthly, quarterly and annual payments are processed and paid in a timely fashion.
k. Respond to inquiries and resolve problems in accounts payable through contacts with staff and suppliers.
l. Review supplier statements and reconcile AP balances, resolve any variances and respond to payment status inquiries.
m. Manage Accounts Payable mailbox and ensure all emails are responded to on timely basis.
n. Track and prepare monthly reports for posting on Open Government portal with respect to the travel and hospitality expenses incurred by the Executives and the Board members.
o. Respond to enquiries/resolve problems with expense reimbursement export from Chrome River to Great Plains; and
p. Other duties as required.
Qualifications:
Additional Resource Requirements:
The Proposed Assigned Persons (Resources) should have the following requirements, at a minimum:
a. Graduation from a recognized college or university with specialization in accounting or business administration, or in another speciality relevant to the duties of the position.
b. A minimum of two (2) years of experience in Accounts Payable, Accounting, Finance, or other relevant discipline.
c. Knowledge of accounts payable cycle and policies governing employee expense claims and allowances.
d. Experience working with Microsoft Excel.
e. Effective communication skills (both orally and in writing)
f. Ability to work effectively under time constraints as well as multitask
g. Strong organizational skills
h. Ability to work effectively in a team environment
The following requirement is considered an asset:
a. Familiarity with Great Plains Software
Note:
The Proposed Assigned Person (Resource) should have, or the ability to obtain, a valid Reliability level security clearance, at a minimum, to commence work.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply !
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Please note: Adherence to our end client's vaccination policy is a requirement
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