One of our major Banking clients is looking for an HR Administrator (Bank, Finance, MS Office)
Length: 1 year contract with the possibility of extension or Permanent
Location: Scarborough, ON - Hybrid (1-3 Days Onsite/Week)
Working hours: Monday to Friday, 9am-5pm
LOB: T&O Enabling Services
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to ssingh@teamrecruiter.com
Please mention the job title above in the subject line
The recruiter in charge of this role is Sunita
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If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.
Requirements:
ROLE MANDATE:
Performs a variety of administrative tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Maintain the human resource records of an organization's employees. Responsible for maintaining personnel documents as well as performing background checks, along with other employee-related activities.
ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Leads the planning, coordinating, and implementing department events.
Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
Analyzes issues and determines next steps.
Broader work or accountabilities may be assigned as needed.
Qualifications:
MUST-HAVE SKILLS:
Typically, between 1-3 years of experience in an administrative support function and post-secondary degree in related field of study desirable.
Experience with Microsoft Suite [Word, Excel, Outlook]
Knowledge of legal policies and procedures related to hiring practices
Knowledge of benefit and pay-scale systems.
Verbal & written communication skills
Organization skills
Collaboration & team skills
Analytical and problem-solving skills
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
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Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.