One of our major Government clients is looking for an Oracle Accounting Specialist (AR/AP, Billing, Electronic Invoice, Vendor)
Length: 2.5 Months contract with the possibility of extension
Location: Toronto, ON - Hybrid (minimum 2 days onsite per week)
Department: Commercial Management I&IT
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to ssingh@teamrecruiter.com
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The recruiter in charge of this role is Sunita
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Requirements:
BACKGROUND ON THE DEPARTMENT:
Commercial Management for I&IT provides high-level service to our clients and vendors in the processing of invoices, the timely execution of payment, support strategic sourcing activities, and leverage data into story's to enable decisions.
ROLE RESPONSIBILITIES (including but are not limited to):
Role will be to open receive electronic invoices, log data into Excel and Oracle, investigate missing data with vendor, enter data into Oracle/Unifier, following Invoice payment processes
Provides input to develop and implement Oracle Invoice Management Procedures as part of continuous process improvement and efficiency generation
Manages the day-to-day tracking of all invoices, requisitions, status to ensure payment terms are met as per vendor contract terms
Role may include providing information for reporting purposes, troubleshooting and obtain internal approvals
Manage all Oracle requisitions for Legal Vendors, including:
o Managing day-to-day activities for all Legal/Oracle Requisitions and Invoice Management to meet established objectives, preparing detailed and timely reports for approval
o Coordinating collection and confirming Vendor requirements to advise CMO and Legal staff of issues
Maintaining knowledge of business requirements to monitor Oracle/Invoice Payment Processing progress and deliver objectives on time and within budgetary limits
Prepares and reviews complex documents for verification of Budget, Executive Summary, Contract Documents (Change Orders/Change Notices, Statements of Work, Work Orders Retainer Agreement, etc)
Builds Vendor relationships with Legal business groups and CMO
Coordinates and implements large scale Legal Oracle transactions to accommodate errors or redistribution of cost centers', account/location codes. MPA coding.
Provides input to develop and implement ORACLE Retainer Agreement Management and Invoice Management Procedures as part of continuous process improvement and efficiency generation
Establishes day-to-day operational procedures and processes in collaboration with Legal, CMO, Finance, AP and MPA
Verifies that all required documentation and information in place and accurate prior processing payments
Verifies that all required documentation is complete prior to sending to AP for payment
Perform data mining, complete process maps and create master databases, including statistical analysis of large data sets to identify and correct inconsistencies and anomalies using various software
Other duties as assigned
Qualifications:
QUALIFICATIONS:
Completion of a certificate in Business Administration, Project Management or related field - or a combination of education, training and experience deemed equivalent
Minimum four (4) years' relevant experience
Experience coordinating and managing financial/administrative services for general office facilities and related assets
Project coordination experience to monitor progress of projects for adherence to project requirements, specifications, timelines, and to achieve anticipated business results
Experience gathering and analyzing business requirements
Strong Oral/written communication skills as well as collaboration skills across various departments as well as different levels of the organization. Strong organizational and time-management skills
Knowledge of Oracle or Unifier preferred. Must know Excel and Outlook. Finance background is a plus. Agile thinking, attentive to details, good attitude, hardworking and very efficient
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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