One of our major banking clients is looking for a Banking Facilities Coordinator & Receptionist
Length: 10 Months contract with a possibility of extension or permanent
Location: Toronto, ON - ONSITE
Hours: Monday-Friday, 8:30AM - 5PM
LOB: Global Asset Management
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to ssingh@teamrecruiter.com
Please mention the job title above in the subject line
The recruiter in charge of this role is Sunita
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Requirements:
ROLE MANDATE:
They will perform a variety of administrative tasks, and general offices services ensuring all administrative, operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related activities
Maintains mail room including sorting mail, and sending and receiving packages via couriers
Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
Supports the coordination and implementation of department events.
Dispatches outgoing communications and maintains group distribution lists
Participates in planning, coordinating, and implementing department events
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Collaborates with internal and external stakeholders to deliver on business objectives
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements related to the office
Provide ad-hoc administrative support
Qualifications:
MUST-HAVE SKILLS:
2+yrs admin/reception experience
Post secondary degree preferred, but will view candidates with high school and sufficient relevant working experience
Polished, professional and experience working in a corporate environment
Previous mailroom/mail management experience preferred
Proficient in Microsoft Office applications including Outlook, Teams, Word, Excel, and PowerPoint
Ability to multi-task
Ability to keep information organized and confidential
Ability to work independently and manage one's time
Verbal & written communication skills - Good
Organization skills - Good
Collaboration & team skills - Good
Analytical and problem-solving skills - Good
Interpersonal skills - Good
Former banking experience a nice to have
Experience in assisting with event planning/setup a nice to have
Please note that this is the most up to date version of job description available at this time - During the Client Interview you will receive additional information - variance may apply!
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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Please note: Adherence to our end client's vaccination policy is a requirement
Have a great day.
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