One of our Government clients is looking for an Accounts Payable Admin (MS Dynamics D365) - Recent Grad
Length: 12 months contract with a possibility of extension or permanent
Location: Sault Ste. Marie, ON - Hybrid work
Working Hours: 8:15- 4:30 pm
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to yangzom@teamrecruiter.com
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The recruiter in charge of this role is Yangzom
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Requirements:
POSITION SUMMARY
We are looking for an Accounts Payable Administrator who has excellent communication skills and a team player attitude to join the Financial Transactions department.
In this role, you will be primarily accountable for analyzing and processing invoices and payment requisitions in an accurate and timely manner while ensuring adherence to payment terms and maintaining accurate data entry for reporting purposes.
ROLE TASKS
Administrative Activities
- Reviewing, validating and/or processing a high volume of invoices, credit card transactions and expense reimbursements using Microsoft D365 software
- Tracking, analyzing and reconciling invoices to ensure payment terms are met, discounts are maximized, and interest charges are avoided.
- Perform payment functions using Electronic Funds Transfer, cheque or wire payment methods using automated technology solutions.
- Ensuring compliance with corporate policies, AGCO regulations, tax legislation, and audit requirements
- Managing vendor relationships, responding to inquiries from internal and external customers
- Verifying vendor accounts by reconciling monthly statements to related transactions.
- Administering credit card program activities; tracking timely submission of invoices, reviewing transactions for policy compliance, working with vendors to trouble shoot declined transactions, escalating issues as required.
- Reviewing system generated reports for accuracy and completeness
- Maintaining accurate vendor and employee files to ensure timely retrieval of invoices/expenses for audit purposes and financial information requests ensuring compliance with record retention policies.
- Participate in the evaluation and testing of system technology and feature enhancements (D365) related to accounts payable functionality.
- Perform various administrative tasks including faxing, photocopying and electronic filing of invoices and other payment related documents.
Collaboration/Teamwork/Support
- Assisting with the retrieval, compilation, and review of expenses for Integrity Commissioner reporting purposes
- Providing support to internal and external stakeholders by responding to queries, resolving issues, and providing clarification regarding applicable policies and procedures
- Assisting in troubleshooting system performance issues, investigating, and reporting causes of errors and discrepancies in payments, supporting management, and implementing measures to avoid recurrence.
Other
- Participating in planned/ad-hoc projects as required.
Qualifications:
QUALIFICATIONS / EXPERIENCE FOR THE ROLE
- 2 years of experience in accounts payable or procurement role at a mid to large scale organization.
- Working knowledge of accounts payable and tax practices and procedures.
- University or college degree/diploma in finance, business, or accounting
TECHNICAL SKILLSET FOR THE ROLE
- Working proficiency of computer software systems, including Microsoft Office Suite (Excel, PowerPoint, Word, and Dynamics D365).
- Experience with PowerBI software would be an asset.
- Detail Oriented
- Excellent verbal & written communication skills
Please note that this is the most up to date version of job description available at this time - During the Client Interview you will receive additional information - variance may apply!
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