One of our major banking clients is looking for Receptionist/ Office Associate/ Records
Length: 12 months contract approx. With the possibility of extension.
Location: Ottawa, ON
Working Hours: Mon-Fri-8.30am-5.00pm
'The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !'
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to padhikari@teamrecruiter.com
Please mention the job title above in the subject line
The recruiter in charge of this role is Prakash
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Requirements:
Job summary:
This person must present a personal professional image and be able to accomplish several tasks daily with tight deadlines. Candidates must possess proven multi-tasking abilities, be punctual and very personable; outgoing and customer service focused.
Reception
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward any incoming phone calls while providing basic information when needed
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Schedule meetings and events, working with customers in planning client meetings and retrieval of correct details
Sort incoming mail
Process outgoing mail & courier
Office & Records Support
Order and maintain office supplies and stationery
Monitoring printers, placing service calls, and troubleshooting issues
File sorting and refilling in centralized filing areas
Customer reporting with Excel and online tools
File archiving and retrieval through Iron Mountain
File folder creation and labelling
Annual purging/archiving of files
Assisting customers with file reporting/retrieval over multiple databases
Data entry
Qualifications:
Requirements:
Proficient with Microsoft Office Suite
Professional appearance
Solid communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize, and work under pressure
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
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