One of our banking clients is looking for an Administrative Assistant- banking exp
Length: 3 months contract with a strong possibility of an extension or conversion to permanency
Location: Onsite, Seattle, WA
LOB: Commercial Banking
Pay rate: $31/hour
"The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting... or you may be asked to start sooner than the expected start date if you are able to do so !"
Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to connect@teamrecruiter.com
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The recruiter in charge of this role is Fathiya
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Requirements:
Role Mandate:
This role will support the Market Mergers & Acquisitions group. They will perform a variety of administrative and office tasks, supporting 5 or more executives or managers. This role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
Team Structure:
There is one other admin assistant who will train them, but work will be mostly independent.
Role Responsibilities:
Acts as office coordinator by managing on-site issues
Orders all kitchen and office supplies
Maintains guest and kitchen areas
Leads the planning, coordinating, and implementing team events
Provides administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Builds effective relationships with internal/external stakeholders.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Dispatches outgoing communications.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Broader work or accountabilities may be assigned as needed.
Qualifications:
Must Have Skills:
1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and
post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem-solving skills - In-depth.
Attention to detail & organizational skills - In-depth
Nice to Have Skills:
Excel proficiency
Post-secondary degree in related field of study
Salesforce experience
Previous financial industry experience
Interviews:
1 round with HM and another manager, potential 2nd round. Interviews will be 45 minutes over teams.
Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply!
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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
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